Land more interviews with our FREE tools. Click To Get Your Free Resume Score
  • Home
  • Blog
  • What Is A Professional Email Sign Off?
07 Dec 2020 Austin Belcak

What Is A Professional Email Sign Off?

Picture this: you’re at work and you receive an email from a colleague in another department whom you don’t know very well. At first glance, the email seems totally normal: it starts with, “Hi [Name],” followed by a few sentences about a work-related matter.

You scan through to the end of the email where the final line reads, “Can you send me the latest copy of that report?” Then…nothing. No name, no “Thanks” — just empty white space. It would feel like something’s missing, wouldn’t it? Like a dropped call or getting left hanging on a high-five. It might even come across as rude.

This hypothetical demonstrates the importance of a proper email closing, also known as an email sign-off. And, not only do your emails need a sign-off — they need an appropriate sign-off. Email is the primary communication channel of the professional world. And, as such, email etiquette can be an influential factor in your career.

So, in this article, we’ll be exploring:

  • What a professional email sign-off is
  • Who needs a professional email sign-off
  • 25 Examples of how to close a professional email
  • What to include in your email signature

To start…

What Is A Professional Email Sign Off?

Generally speaking, an email sign-off is composed of two parts: a final word or phrase followed by your name/email signature. It’s similar to how you’d end a traditional letter (e.g. “Sincerely, John Doe”).

However, there are some notable differences between a casual email sign-off and a professional email sign-off. For starters, the closing word(s) of a professional sign-off will tend to be more formal.

Secondly, while a casual sign-off may only include your name at the bottom, a professional sign-off should include your full email signature with additional fields like job title and company (more on this below).

Who Needs A Professional Email Sign Off?

As the name suggests, a professional email sign-off should be used in any communication that can be considered professional or formal. This extends beyond the workplace to include grad students, new grads, and job-seekers who will be corresponding with individuals who can influence their career path.

As an overarching rule-of-thumb, if the person you’re emailing is not a friend or family member, you should probably opt for a professional email sign-off.

25 Examples Of How To Close A Professional Email

Adding a single word/phrase to the end of an email sounds simple enough. However, there's a large array of different options to choose from — and selecting the right sign-off will help you end your email on the right note.

Conversely, using odd or dissonant closings can really throw off the tone of your message. With that in mind, let's take a look at 25 examples of the most common professional email sign-offs (along with when to use each).


Topping the list, we have ‘universal' sign-offs, which are widely-used, highly flexible, and can be added to virtually any email. When in doubt, these are are the most reliable go-to's.

  • Best,
  • Best Regards,
  • Kind Regards,
  • Regards,


Next up, we have appreciative sign-offs, which should be used when you want to express gratitude toward the recipient. If they've been helpful or you're requesting a favor from them, then an appreciative sign-off is likely in order.

  • Thanks,
  • Thank You,
  • Many Thanks,
  • Thanks so much,
  • Thanks in advance,


The English language has a long, rich history of conventions — and that includes traditional sign-offs. The following examples have their roots in old-fashioned letters and can be used to conclude emails as well. These lean toward the formal side, but sometimes the context may call for formality (or perhaps that’s your preferred style).

  • Yours,
  • Sincerely,
  • Best Wishes,
  • All the best,
  • Warm Regards,
  • Warmly,
  • Respectfully,
  • Kindly,


If you're regularly exchanging emails with a close colleague, it's natural to drop the formalities and begin treating emails more like text messages. But, even in this case, you should still consider adding casual sign-offs to keep the tone positive and friendly.

  • -first initial
  • -first name
  • Thx,
  • Cheers,
  • Chat soon,
  • Talk soon,
  • Take care,

Now that we’ve covered the most common sign-off words and phrases, let’s discuss the final piece that comes after the comma: the email signature.

What To Include In Your Email Signature

When penning a letter on paper, you can usually end it by simply signing your name at the bottom. But, when it comes to email, it’s typical (and advisable) to use a more robust, informative email signature — which can be configured to automatically appear at the end of all your emails.

Unless your company has a mandatory email signature template, you have some creative flexibility in regards to the fields and format you choose to use. At the end of the day, it’s a personal choice — but one you should take seriously, as your email signature can be part of your personal brand.

That being said, here are the 3 fields you should always include:

  1. Your First and Last Name
  2. Your Professional Job Title
  3. Your Company (if applicable)

And, in addition to the items above, here are some other elements to consider adding:

  • Phone Number
  • Logo
  • Small Headshot
  • Links to Social Profiles (e.g. LinkedIn)
  • Company Slogan
  • Value Proposition
  • Brief Announcement / Upcoming Event

You should limit yourself to just a few elements from this list, as you don’t want to go overboard. A large, busy email signature that’s crammed with too many items can be distracting and also potentially come across as a bit ‘spammy.’ On the other hand, a sleek, stylish signature can really elevate the overall look and feel of your emails.

Email Tips Continued…

We’ve now walked through the ins and outs of professional email sign-offs. But, ironically, knowing how to properly end an email is just the beginning — there’s a vast world of email etiquette, tactics, and best practices that this article has only scratched the surface of.

The email tips that are most relevant to you will obviously depend on your goals. Here at Cultivated Culture, my goal is to help people land jobs they love without connections or ‘traditional’ experience! So, if you’re currently seeking a new position, be sure to check out my resources on:

And, lastly, don’t miss my complete guide on How To Get A Job Anywhere With No Connections!

Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.



Fast Company Logo
Business Insider Logo
Inc. Logo
The Muse logo
Cultivated Culture
Cultivated Culture ResyBullet ResyBuild Mailscoop

Welcome Back To Cultivated Culture!

Log into your Cultivated Culture account using one of the options below:

Sign in with LinkedIn
Sign in with Email

Forgot your password? Click here to reset.

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

One Free Account, Four Job-Winning Tools

Sign up for a free Cultivated Culture account and get access to all of our job search tools:

Your Bullet Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your bullet along with suggestions for improving it:

Sign Up To Save & Export Your Resume

Sign up to create, save, and export your resume and get access to our suite of job search tools!

Sign Up To Get More Free Email Searches

Create a free account to unlock more email searches and get access to all four of our job-winning tools:

Your Headline Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your headline along with suggestions for improving it:

Sign up with LinkedIn
Sign up with Email
Sign Up

Already have an acount? Click Here To Log In

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

Cultivated Culture

We Just Need You To Verify Your Email.

We just emailed you a 6-digit code. Please check your email and enter it below.

Note: Your progress will not be saved until your email is verified. Closing this pop up or window might cause you to lose your progress.

Invalid Code


Choose one of the options below to get the verification code we sent you!

We'll need you to verify your email address before you're able to unlock free scans.

We'll need you to verify your email address before you're able to unlock free templates, saves, and exports.

We'll need you to verify your email address before you're able to unlock free email searches.

We sent a verification code to your email, all you have to do is paste that code here and submit to get full access!

Resend Verification Email
Verify Your Account Now

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

Cultivated Culture

Looks Like You Still Need To Verify Your Email Address!

Whoops! Looks like you still haven't verified your email address. We'll need you to do that before granting free, unlimited access to our tools.

If you can't find the original verification email, click the link below and we'll send a new one:

Sent! Please check your email.

Resend Verification Email

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

Cultivated Culture

Oops! You've Hit Your Credit Limit.

Looks like you've used all 10 of your free credits for the month. Your credit limit will refresh in days. You can learn more about your credit limit here.

Want to stop worrying about credits?

Sign up for our Unlimited plan to get instance unlimited access to all of our jon search tools for one low price. Click below to learn more:

Cultivated Culture

Go Unlimited!

Upgrade your plan to get unlimited access to all 5 of our offer-winning job search tools and 200 email searches / week:

Go Unlimited
(& Save 10%)!

Upgrade to get unlimited access to our resume tools, 200 email searches / week, and 10% off our regular pricing thanks to your friend :

$3.97 $3.97 $3.57 billed weekly



(Save 45%)


(Save 57%)

Your Unlimited plan comes with...

Unlimited access to all 5 of our resume tools

200 Mailscoop searches per week

No obligations - cancel any time


By clicking "Upgrade My Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Cultivated Culture

Unlimited Plan Upgrade

Change Payment Method


Promo code has been applied to your purchase!

Note: This is a monthly subscription, your card will be automatically charged every month until you cancel your plan.

Terms of Use | Privacy Policy

(C) 2022 Cultivated Culture

Note: You will not be charged for updating your credit card using this form. After your new card is added, you will be billed on the date of your next billing cycle.

Cultivated Culture

Upgrade Complete!

You are officially a

Unlimited Member

Invoice Details


Paid Today:


Start Date:


Next Bill Date (Est.):

Note: This receipt and future invoices will be available in the Billing Tab of your Account Dashboard.


Terms of Use | Privacy Policy

(C) 2022 Cultivated Culture

Cultivated Culture

Cancel Your Subscription

We appreciate you being a part of the Cultivated Culture community! If you'd like to end your subscription, just fill out the form below to cancel:

Why are you ending your subscription?

Please share more details about your selection.

Confirm Cancellation

Your Subscription Has Been Canceled

Your Cultivated Culture Unlimited subscription has officialy been canceled.

You will still have access to all of our tools through the date that you paid for (). You can renew your subscription at any time.

We're wishing you a ton of success with your job search!

- The Cultivated Culture Team

Cultivated Culture
Share via
Job Toolkit
Coaching Call
Resume Course
Ahh So Close!
Job Toolkit
Coaching Call
Resume Course
Ahh So Close!
I'm giving away some of my premium content for FREE. This is stuff you won't find anywhere on the site. Stuff that's helped people just like you land jobs at places like Google with no "traditional" experience and without applying online. If you're tired of job searching and want to land a job you love, spin for a chance to win strategies most people pay for: