Land more interviews with our FREE tools. Click To Get Your Free Resume Score
  • Home
  • Blog
  • Employment Verification Letter [10+ Samples & Templates]
07 Aug 2024 Paula Martins

Employment Verification Letter [10+ Samples & Templates]

Struggling to request or write an employment verification letter?

Whether for a loan request, an application for a visa, or even a new job opportunity, some situations might ask for this sort of document as part of the process.

This article is going to guide you through the most common situations — no matter if you are the one asking or the one writing one!

We'll be covering:

What Is An Employment Verification Letter?

How To Request An Employment Verification Letter (With Samples)

How To Write An Employment Verification Letter

Let's get started!

What Is An Employment Verification Letter?

An employment verification letter, or job verification letter, is a document that confirms an employee's or job seeker's employment status. The document can be used to confirm:

  • Employment dates
  • Salary information
  • Specific capacities
  • And other details

This document is often used in one of the following cases below:

  1. Application for a home mortgage or an auto loan
  2. Application for renting household
  3. Request for a loan payment reduction or deferral
  4. Application for an H1B visa
  5. Starting a new opportunity with another company

If you are an employee requesting a verification letter or an HR professional handling an employee's request, this article is for you! We'll be walking through the process for each case and showing you how to request a job verification letter and how to write one, too. 

Let's start with…

How To Request An Employment Verification Letter

If you need to request a job verification letter, the very first thing you need to do is find out the person or department in charge of handling employment document requests.

In most cases, these requests may be handled by Human Resources (HR). However, if your company doesn't have an HR department, you might want to ask your employer, direct supervisor, or even payroll manager.

Some companies have different procedures for requesting an employment verification letter — like filling in a form or going to a specific person for your request.

In most cases, though, you'll probably have to send out an email to the person responsible.

If that's the case, then after you've identified the person handling your request, it will be time to get to…

Writing Your Employment Verification Letter Request Via E-mail

No matter the purpose of the document you are requesting, your request email should contain the following sections:

  1. An introduction explaining the nature of your request (e.g. mortgage)
  2. The information the company needs to verify (e.g. employment dates)
  3. The contact channels the company needs to send the letter (e.g. e-mail)
  4. The desired deadline the company should meet
  5. And a final note thanking the company for their time!

By the end, your request should look something like this:

How To Write An Employment Verification Letter For HR Via Email

Now, let's see how that would wrap up in some specific examples!

When Applying For Mortgage

If you're applying for a mortgage and you are asked to fill out a job verification letter, here's how you could craft your e-mail request:

Dear Denis Watson,

I hope this message finds you well. I am currently in the process of applying for a mortgage with SecureHome Mortgage Company, and they require an employment verification letter as part of the application process.

Could you please provide a verification letter that includes the following information:

  1. Confirmation of my employment status (full-time).
  2. My job title and a brief description of my job duties.
  3. My start date with the company.
  4. My current salary and any additional compensation (bonuses, commissions, etc.).

SecureHome Mortgage Company has requested that the verification letter be sent via email to their Mortgage Processing Department at [email protected]. They have requested that this information be provided by August 15, 2024, to ensure timely processing of my mortgage application.

Thank you very much for your assistance and cooperation. If you have any questions or need further information, please feel free to contact me at (555) 123-4567 or mquinn@gmail.com.

Sincerely,

Marina Quinn

When Applying For Rent

When applying for rent, your job verification letter can be similar to when applying for a mortgage. Here's how you could craft your e-mail request:

Dear Chad Frederick,

I hope this email finds you well. I am currently in the process of applying to rent a house, and the property management company, SafeNest Rentals, requires an employment verification letter as part of their application process.

Could you please provide a verification letter that includes the following information:

  1. Confirmation of my employment status (full-time).
  2. My job title and a brief description of my job duties.
  3. My start date with the company.
  4. My current salary and any additional compensation (bonuses, commissions, etc.).
  5. A summary of my employment history with the company.

SafeNest Rentals has requested that the verification letter be sent via email to their Rental Application Department at [email protected]. They have requested that this information be provided by August 15, 2024, to ensure timely processing of my rental application.

Thank you very much for your assistance and cooperation. If you have any questions or need further information, please feel free to contact me at (555) 123-4567 or [email protected].

Best regards,

Sallie Curtis

When Applying For Loan Payment Reduction

When applying for a loan payment reduction, this is how you can craft your email request:

Dear Linda Woodward,

I hope this message finds you well. I am writing to request your assistance with an application for a loan payment reduction from PrimeBank. They require an employment verification letter to proceed with my request.

Could you kindly provide a letter verifying the following details:

  1. My current employment status (full-time).
  2. My job title and a brief overview of my responsibilities.
  3. My start date with the company.
  4. My current salary along with any additional compensation (bonuses, commissions, etc.).

PrimeBank has requested that the verification letter be sent via email to their Loan Assistance Department at [email protected]. They have asked for this information to be provided by August 15, 2024, to facilitate the timely processing of my application.

Thank you very much for your time and assistance with this matter. If you need any additional information or have any questions, please feel free to contact me at (555) 123-4567 or [email protected].

Sincerely,

Jaydon Bonilla

When Applying For Visa Or Immigration

When requesting an employment verification letter for a visa application, this is how you could craft your e-mail:

Dear Louis Winter,

I hope this message finds you well. I am writing to request your assistance with my H1B visa application. As part of the application process, the immigration authorities require an employment verification letter.

Could you kindly provide a letter verifying the following details:

  1. My current employment status (full-time).
  2. My job title and a brief overview of my responsibilities.
  3. My start date with the company.
  4. My current salary along with any additional compensation (bonuses, commissions, etc.).
  5. A summary of my employment history with the company.

The immigration authorities have requested that the verification letter be sent via email to their office at [email protected]. They have asked for this information to be provided by August 15, 2024, to ensure timely processing of my H1B visa application.

Thank you very much for your time and assistance with this matter. If you need any additional information or have any questions, please feel free to contact me at (555) 123-4567 or [email protected].

Sincerely,

Allan Robertson

When Starting A New Job With Another Company

In this case, it could be a nice touch to reassure your former employer that you are grateful for the opportunity of working for them during the time you spent at the company. Here's an example of how you could craft your request:

Dear Leyla Elliott,

I hope this message finds you well. I am excited to share that I have accepted a new position with BlueWave and will be starting on August 15th, 2024. I am looking forward to this new chapter and am grateful for the experiences and skills I gained while working at Stellar Wealth.

As part of my onboarding process, my new employer requires verification of my previous employment. I kindly request that you verify the following information:

  1. Employment dates
  2. Job title
  3. Duties and responsibilities

Please send the verification letter via email to [email protected]. They would appreciate receiving this information by August 5, 2024, to ensure a smooth transition.

Thank you very much for your time and assistance. If you have any questions or need further information, please do not hesitate to contact me at (555) 123-4567.

Best regards,

Malika Lyons

These examples should have you covered for different situations!

Now, if you are on the other end of the situation and you're the one having to write an employment verification letter, the next section is for you!

How To Write An Employment Verification Letter

If you were assigned the task of writing the letter, then these are the steps you'll want to take:

  1. Add your company's letterhead
  2. Add the current date
  3. Add the third-party name and address
  4. Add a personalized greeting
  5. Explain your relationship with the employee
  6. Provide context of the time they worked with you
  7. Verify the information requested
  8. Close with your contact information
  9. Sign-off

Your letter might end up looking something like this:

Employment Verification Letter Template

Now, let's see how that would wrap up in some specific examples!

Free Employment Verification Letter Samples & Templates

We took the most common situation where a job verification letter might be required and packed it up into a few examples.

Let's start with…

Home Mortgage Or An Auto Loan

When writing a job verification letter, this is how you could craft one:

Tech Innovators Inc.
123 Tech Drive
Cityville, State 12345
Phone: (555) 987-6543
Email: [email protected]

August 5, 2024

Mortgage Department
ABC Bank
123 Finance Street
Cityville, State 12345

To the Mortgage Department at ABC Bank,

I am writing to verify the employment of Robert Johnson at Tech Innovators Inc. As his direct supervisor, I have had the pleasure of working closely with Robert since March 1, 2018.

Robert holds the position of Senior Software Developer and is a full-time employee. During his time with us, he has consistently demonstrated reliability and dedication in his role.

Robert currently earns an annual salary of $85,000, which is paid on a monthly basis. This information is provided for the purpose of Robert's application for a home mortgage.

If you have any questions or need further information, please do not hesitate to contact me at (555) 987-6543 or [email protected].

Sincerely,

Emily Davis
Director of Engineering
Tech Innovators Inc.
(555) 987-6543
[email protected]

Renting Household

When writing a job verification letter for renting, this is how you could craft one:

Greenfield Marketing Solutions
789 Market Street
Cityville, State 12345
Phone: (555) 123-9876
Email: [email protected]

August 5, 2024

Leasing Office
Sunshine Apartments
456 Rental Lane
Cityville, State 12345

To the Leasing Office at Sunshine Apartments,

I am writing to confirm the employment of Sarah Brown at Greenfield Marketing Solutions. As her direct supervisor, I have had the opportunity to work with Sarah since May 10, 2019.

Sarah is employed as a Marketing Specialist and has been a full-time member of our team. She has proven to be a reliable and responsible employee throughout her tenure.

Sarah earns an annual salary of $60,000, paid on a bi-weekly basis. This verification is provided for Sarah's application to rent a household.

Should you require any additional information, please feel free to contact me at (555) 123-9876 or [email protected].

Sincerely,

Michael Anderson
Marketing Manager
Greenfield Marketing Solutions
(555) 123-9876
[email protected]

Loan Payment Reduction

When writing a letter for a loan payment reduction, this is how you could craft it:

Data Insights LLC
456 Data Avenue
Cityville, State 12345
Phone: (555) 246-1357
Email: [email protected]

August 5, 2024

Loan Services Department
Financial Relief Corp.
789 Assistance Road
Cityville, State 12345

To the Loan Services Department at Financial Relief Corp.,

I am writing to verify the employment of Emily White at Data Insights LLC. As her direct supervisor, I have closely worked with Emily since July 1, 2021.

Emily serves as a Data Analyst and is a full-time employee. She has been a dedicated and valuable member of our team.

Currently, Emily earns an annual salary of $70,000, which is paid on a monthly basis. This information is provided to support Emily's request for a loan payment reduction or deferral due to unforeseen financial circumstances.

If you need any further information, please do not hesitate to contact me at (555) 246-1357 or [email protected].

Sincerely,

David Lee
Head of Data Analytics
Data Insights LLC
(555) 246-1357
[email protected]

Visa Or Immigration

When crafting a letter of verification for a visa application, this is how you could craft one:

Synergy Global Corp.
789 Synergy Lane
Cityville, State 12345
Phone: (555) 321-7654
Email: [email protected]

August 5, 2024

U.S. Citizenship and Immigration Services
[Address]

To the U.S. Citizenship and Immigration Services,

I am writing to confirm the employment of Rajesh Patel at Synergy Global Corp. As his direct supervisor, I have had the pleasure of working with Rajesh since September 20, 2017.

Rajesh holds the position of Project Manager and is a full-time employee. He earns an annual salary of $95,000, paid on a bi-weekly basis.

We are in full support of Rajesh Patel's H1B visa application as he is an essential part of our team, demonstrating exceptional skills and commitment in his role.

If you require any additional information, please contact me at (555) 321-7654 or [email protected].

Sincerely,

Karen Thompson
Senior Vice President
Synergy Global Corp.
(555) 321-7654
[email protected]

New Employer

When writing a job verification letter for a new employer, be sure to properly address the person or department responsible and close your letter by wishing your employer well!

Bright Future Solutions
123 Innovation Road
Cityville, State 12345
Phone: (555) 654-3210
Email: [email protected]

August 5, 2024

HR Department
NextGen Innovations
101 Future Drive
Tech City, State 54321

To the HR Department at NextGen Innovations,

I am writing to verify the employment of Linda Green at Bright Future Solutions. As her direct supervisor, I have had the privilege of working with Linda since January 5, 2016.

Linda has served as a Product Manager and has been a full-time member of our team. She has consistently demonstrated professionalism and dedication in her role.

Linda has decided to pursue a new opportunity and will be leaving our company. Her last working day will be August 31, 2024. She earns an annual salary of $80,000, paid on a monthly basis.

We wish Linda all the best in her future endeavors. If you need any further information, please contact me at (555) 654-3210 or [email protected].

Sincerely,

Paul Martinez
Chief Operating Officer
Bright Future Solutions
(555) 654-3210
[email protected]

Final Notes

Remember: when writing or requesting an employment verification letter, the key components include clear communication, accurate details, and a professional tone!
Now that we've covered that, check out our other guides:

 

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

LEAVE A REPLY

YOU’VE SEEN AUSTIN IN

Fast Company Logo
Business Insider Logo
Inc. Logo
The Muse logo
x
Cultivated Culture
SIGN UP
LOG IN
Cultivated Culture ResyBullet ResyBuild Mailscoop HeadlineAnalyzer.io

Welcome Back To Cultivated Culture!

Log into your Cultivated Culture account using one of the options below:

You have exceeded the maximum number of phone messages in a 24 hour period. We limit the number of times you can request security codes in order to protect your security. Please try again later or contact us for assistance with accessing your account.

Sign in with LinkedIn
Sign in with Email
LOG IN

Forgot your password? Click here to reset.

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

One Free Account, Four Job-Winning Tools

Sign up for a free Cultivated Culture account and get access to all of our job search tools:

Your Bullet Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your bullet along with suggestions for improving it:

Sign Up To Save & Export Your Resume

Sign up to create, save, and export your resume and get access to our suite of job search tools!

Sign Up To Get More Free Email Searches

Create a free account to unlock more email searches and get access to all four of our job-winning tools:

Your Headline Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your headline along with suggestions for improving it:

Sign up with LinkedIn
Sign up with Email
Sign Up

Already have an acount? Click Here To Log In

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

SIGN UP
LOG IN
Cultivated Culture

We Just Need You To Verify Your Email.

We just emailed you a 6-digit code. Please check your email and enter it below.

Note: Your progress will not be saved until your email is verified. Closing this pop up or window might cause you to lose your progress.

Invalid Code

Verify

Choose one of the options below to get the verification code we sent you!

We'll need you to verify your email address before you're able to unlock free scans.

We'll need you to verify your email address before you're able to unlock free templates, saves, and exports.

We'll need you to verify your email address before you're able to unlock free email searches.

We sent a verification code to your email, all you have to do is paste that code here and submit to get full access!

Resend Verification Email
Verify Your Account Now

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

Cultivated Culture

Looks Like You Still Need To Verify Your Email Address!

Whoops! Looks like you still haven't verified your email address. We'll need you to do that before granting free, unlimited access to our tools.

If you can't find the original verification email, click the link below and we'll send a new one:

Sent! Please check your email.

Resend Verification Email

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use, Privacy Policy, and agree to receive email updates.

Cultivated Culture

Oops! You've Hit Your Credit Limit.

Looks like you've used all 10 of your free credits for the month. Your credit limit will refresh in days. You can learn more about your credit limit here.

Want to stop worrying about credits?

Sign up for our Unlimited plan to get instance unlimited access to all of our jon search tools for one low price. Click below to learn more:

LEARN ABOUT UNLIMITED

Go Unlimited!

Change Plan!

Upgrade to get unlimited access to our full suite of tools to help you craft personalized job application materials in 15 minutes (or less!).

Go Unlimited
(& Save 10%)!

Upgrade to get unlimited access to our full suite of tools to help you craft personalized job application materials in 15 minutes (or less!), and 10% off our regular pricing thanks to your friend :

Discount Unlocked!

Get 22% off any Unlimited Plan when you upgrade in the next 24 hours!

$9 $9 $8.10 $9 $7 billed weekly

Weekly

Monthly

(Save 40%)

Quarterly

(Save 50%)

Your Unlimited plan comes with...

Unlimited access to 6 of our job search tools

Unlimited AI optimizations and generations

200 Mailscoop searches per week

No obligations - cancel any time

UPGRADE MY PLAN
UPGRADE WITH DISCOUNT
CHANGE PLAN

HOURS

MINS

SECS

By clicking "Upgrade My Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

By clicking "Change Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Cultivated Culture

Confirm Your Plan Change

Here is a summary of your plan change:

Current Plan:

New Plan:

Please note the following for plan changes:

Your new plan and rebill date will be effective immediately

The number above depict retail plan pricing, any adjustments or credits will be available in the Invoices section of your Billing tab

If you're moving to a lower cost plan, the difference will be credited to your account and applied towards your next payment

CONFIRM PLAN CHANGE

By clicking "Confirm Plan Change," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Cultivated Culture

Unlimited Plan Upgrade

Change Payment Method

APPLY

Promo code has been applied to your purchase!

Note: This is a weekly subscription, your card will be automatically charged every week until you cancel your plan.

Terms of Use | Privacy Policy

(C) 2024 Cultivated Culture

Note: You will not be charged for updating your credit card using this form. After your new card is added, you will be billed on the date of your next billing cycle.

Cultivated Culture

Upgrade Complete!

You are officially a

Unlimited Member

Invoice Details

Invoice:

Paid Today:

Plan:

Start Date:

Subscription:

Next Bill Date (Est.):

Note: This receipt and future invoices will be available in the Billing Tab of your Account Dashboard.

VIEW RECEIPT
RETURN TO TOOLS

Terms of Use | Privacy Policy

(C) 2024 Cultivated Culture

Cultivated Culture

Do You Want To Secure Your Account?

Increase your account security with one of our multi-factor authentication options:

Set Up 2 Factor Authentication
Skip Adding Additional Security
Note: You are able to set up multi-factor authentication at any time in your Account Dashboard.

Choose An Authentication Method

Awesome! Let's make your account more secure.

Choose your preferred authentication method:

Text Message Authentication
Email Address Authentication

Text Message Authentication

Enter the phone number that you want to use to set up text-based authentication for your account:

You have exceeded the maximum number of phone messages in a 24 hour period. We limit the number of times you can request security codes in order to protect your security. Please try again later or contact us for assistance with accessing your account.

SEND CODE

Note: Message and data rates may apply. Your phone number will only be used to send authentication codes. You will receive one message per login attempt. For more information, click here to view our Terms of Use and Privacy Policy

Text Message Verification Code Sent!

Please check your phone for verification code and enter below:

VERIFY

Email Verification Code Sent!

Please check your email for verification code and enter below:

VERIFY

Choose An Authentication Method

No problem, we'll skip this for now. Do you want us to remind you to secure your account?

Yes, Remind Me Next Time
No, Don't Remind Me Again
Note: You are able to set up multi-factor authentication at any time in your Account Dashboard.

Terms of Use | Privacy Policy

(C) 2024 Cultivated Culture

Cultivated Culture

Welcome !

It's great to have you. We just have a few questions so we can personalize your experience with our tools:

GET STARTED!
Skip For Now
Cultivated Culture

Join Our Free, Live
Job Search Strategy Sessions!

Congrats! You officially have access to an ecosystem of job search tools that's going to help you accelerate your job search!

The next step? Grab a seat for one of our free, live job search strategy sessions!

Our team hosts these every week with the goal of covering the top 3 strategies we're seeing help our clients score:

💰 Average Raise: $43,000+

⏱️ Avg. Time To Offer: 3.5 Months

✅ Complete Career Clarity

They're totally free, grab a seat here:

BOOK YOUR FREE SEAT
No thanks, I’m good for now.
Cultivated Culture
Job Toolkit
Coaching Call
Resume Course
Ahh So Close!
Job Toolkit
Coaching Call
Resume Course
Ahh So Close!
Want A GUARANTEED WAY TO WIN MORE JOB OFFERS?
I'm giving away some of my premium content for FREE. This is stuff you won't find anywhere on the site. Stuff that's helped people just like you land jobs at places like Google with no "traditional" experience and without applying online. If you're tired of job searching and want to land a job you love, spin for a chance to win strategies most people pay for: